Duties & Responsibilities

Activity Administration
o Together with the Deputy Director (DD) plan and prepare for workshops, trainings andconferences. Invite participants ; maintain attendance lists, source venues andaccommodation, travel logistics, etc.
o Compile programmes/agenda for all meetings, workshops, training sessions, etc.;
o Maintain and manage contact data base (target group, stakeholder, other relevant actors);
o Ensure availability of workshop materials, including all necessary documentation, prepareparticipants/travel list, track activity and expert reporting, contract management;
o Contribute towards updating Activity Plans and implement activities accordingly;
o Ensure vehicle log book and Time Sheets are kept and signed by DD monthly;
o Take minutes from team meetings;
o Support the DD in project planning and reporting;
o Assist DD in identifying possible funders and building a fundraising strategy for LAI

Financial administration
o Prepare the monthly accountancy/reconciliation for the funds transferred t
o LAI;
o Cash-Flow Management for the activities in Uganda;
o Ensure LAI tax compliance with URA, URSB, etc.
o Establish a LAI accountancy system and regularly file documents
o Responsible for procurement processes, checking of expense reports and claim forms;
o Scanning the financial documents on a monthly basis and send t
o the EU project hub in DRC;
o Organize all payments – salaries and other expenses;Monitoring & Evaluation
o Assist the M&E Manager in data management and reporting.

Skills/Experience

1. University Degree in Political Science, Development Studies, Project Management, Accounting/Finance, Economics or a related field;
2. At least five (5) years of professional experience in financial and administrative tasks in a project environment;
3. Experience in implementing donor-funded projects would be considered an asset;
4. Proven interest in youth, peace building and conflict resolution;
5. Excellent written and oral English language skills;
6. Ability to work in an international, multi-ethnic environment;
7. Able to work independently and highly meticulous;
8. Well-developed team player skills;
9. Ability to maintain attention to detail and to work under the pressure of rigid deadlines and conflicting priorities;
10. Ability to communicate detailed accounting information clearly and concisely, both verbally and in writing;
11. Ability to participate as a contributing member of an international and customer-oriented team;
12. Strong computer literacy, including Microsoft office, in particular Excel.