Finance and Administration Coordinator

The LéO Africa Institute has an exciting opportunity for an enthusiastic Finance Administrator to join our dynamic team. This permanent position is well suited to an individual that is looking to advance their career in accounting and management, and work with an exciting regional team. Please read the full job description attached below.

If interested, send your CV and Motivation Letter to communications[at]leoafricainstitute[dot]org not later than Friday 29 January.

Department: Finance
Project Location(s): Uganda
Education: University Degree
Compensation: TBD

Duties & Responsibilities

Activity Administration
o Together with the Deputy Director (DD) plan and prepare for workshops, trainings andconferences. Invite participants ; maintain attendance lists, source venues andaccommodation, travel logistics, etc.
o Compile programmes/agenda for all meetings, workshops, training sessions, etc.;
o Maintain and manage contact data base (target group, stakeholder, other relevant actors);
o Ensure availability of workshop materials, including all necessary documentation, prepareparticipants/travel list, track activity and expert reporting, contract management;
o Contribute towards updating Activity Plans and implement activities accordingly;
o Ensure vehicle log book and Time Sheets are kept and signed by DD monthly;
o Take minutes from team meetings;
o Support the DD in project planning and reporting;
o Assist DD in identifying possible funders and building a fundraising strategy for LAI

Financial administration
o Prepare the monthly accountancy/reconciliation for the funds transferred t
o LAI;
o Cash-Flow Management for the activities in Uganda;
o Ensure LAI tax compliance with URA, URSB, etc.
o Establish a LAI accountancy system and regularly file documents
o Responsible for procurement processes, checking of expense reports and claim forms;
o Scanning the financial documents on a monthly basis and send t
o the EU project hub in DRC;
o Organize all payments – salaries and other expenses;Monitoring & Evaluation
o Assist the M&E Manager in data management and reporting.


1. University Degree in Political Science, Development Studies, Project Management, Accounting/Finance, Economics or a related field;
2. At least five (5) years of professional experience in financial and administrative tasks in a project environment;
3. Experience in implementing donor-funded projects would be considered an asset;
4. Proven interest in youth, peace building and conflict resolution;
5. Excellent written and oral English language skills;
6. Ability to work in an international, multi-ethnic environment;
7. Able to work independently and highly meticulous;
8. Well-developed team player skills;
9. Ability to maintain attention to detail and to work under the pressure of rigid deadlines and conflicting priorities;
10. Ability to communicate detailed accounting information clearly and concisely, both verbally and in writing;
11. Ability to participate as a contributing member of an international and customer-oriented team;
12. Strong computer literacy, including Microsoft office, in particular Excel.